Data is an organized collection of information that can be easily searched, retrieved and manipulated. Forr's Data Services is an experienced service provider that can take your information, create a database by coding and indexing records. Our team can process project specific document coding per the customer's individual specifications. We manage the project with personnel who are trained and have experience in legal coding and are familiar with legal terminology and documentation.
Benefits to Forr's as Legal Coders
There are several reasons why Forr's Data Services can code your documents more efficiently than you may be able to yourself or by sending the project offshore.
Our data entry and data processing staff are well trained and very fast with the highest level of accuracy.
If you compare the cost of one law clerk coding and a data entry admin doing the necessary quality control, our service will reduce the cost to your firm. We also bill the coding process as administrative clerical. Offshore may bill legal coding under programming. Programming rates are much higher than clerical. By outsourcing your data entry projects to Forr's, we can turnaround the data quickly so that your firm's clerks can focus on subjective coding - the work that needs their knowledge of the case.
Forr's Data has the highest quality, exceptional data entry operators that are experienced in data collection. Forr's continually invests in training and new software and hardware to improve accuracy and productivity. All entry work is reviewed by senior quality control staff. If you are not happy with any aspect of the service, we encourage you to alert our team so that we can improve the service and meet your needs.
We do not start productivity of any project until we have agreed with you on all the details of the assignment and have a full understanding of the standards and guidelines. Test files are provided before productivity to make sure your data import is a smooth one and all data specs are correct.
Forr's Data uses specialized data entry software to maximize productivity and maintain a high level of consistency with the data output. When data entry is complete and QA checks are complete, Forr's data processing team will export the data to meet your database requirements.
Data Capture Styles
Objective Coding is the process by which skilled and trained data capture specialists review every document and prepare a computerized index of basic objective data about each document, fields may include:
• Document Date
• Document Type
• Box number
In most jurisdictions lawyers must prepare a list of documents relevant to the case. Traditionally these were prepared by lawyers or law clerks dictating document summaries, and secretaries typing them up in a word processor. The result: an expensive document of limited value beyond meeting the requirements of the rules of discovery.
The different options in objective coding include:
Inventory Indexing: An inventory index allows you to focus your attention on a small number of "hot" files and documents. We create a database record for each file in the collection. The most simplistic version contains just the Bates range and the file title.
Bibliographic Indexing: This type of database is typically used in conjunction with document imaging. We create a database record for each document, capturing Bates range, date, title, document type, author, recipient, cc and document characteristics. You can also choose enhanced bibliographic options including issues or names mentioned in text.
Detailed Indexing: This is a detailed index for the 5-10% of your collection that is most important for your case. A typical document entry would include all of the bibliographic fields, a more detailed outline of issues, a subjective priority rating, and a plain English summary.
Full Text Capture
Full Text Capture or Data Transcription is the full key entry of all content data from hard copy or image format to provide a fully searchable database at the touch of a button. Entire image is available for search on any word or phrase. We use OCR and other techniques to have the first level of data entry and then further editing for an accurate result.